In a world full of instructions, being able to write clear and effective procedures is a vital skill. In this unit, you will master the art of writing procedure texts, learning to use imperative verbs and adverbs to guide others through tasks with clarity and precision.
Mission 1. Read and Respond
Read the procedure text about how to send an email carefully. Pay attention to each step and the important details. After reading, answer the questions that follow to demonstrate your understanding of the process.
How to Send an Email
Email has become one of the most essential forms of communication in the modern world, both for personal and professional use. It allows us to communicate quickly, efficiently, and at any time of day or night. With email, we can send messages to individuals or large groups, share important documents, and keep a record of our conversations. Whether you’re sending a message to a friend, applying for a job, or communicating with colleagues, email is a reliable and formal way to exchange information. Additionally, email helps reduce the need for paper, supporting environmental sustainability, and it’s a universally accessible tool used in almost every industry today. A guide for the user through the process of sending an email: 1. Open your email application (such as Gmail, Outlook, Yahoo, etc.). 2. Click the 'Compose' button to start a new email. 3. Enter the recipient’s email address in the "To" field. 4. Type a subject in the "Subject" field to give the recipient an idea of what the email is about. 5. Write your message in the body section of the email. 6. Attach any files by clicking on the paperclip icon, then select the files you wish to send from your computer or device. 7. Review your message for any errors, and ensure that the attachments are correct. 8. Click the 'Send' button to send the email to the recipient. 9. Check your Sent folder to confirm that your email has been sent successfully. Questions: 1. Do you use email for work or school? What kinds of emails do you usually send or receive? 2. What do you think is the most important part of writing an email? Why is the subject line important? 3. Have you ever had an issue with sending an email, such as sending it to the wrong person or forgetting an attachment? How did you resolve it? 4. What are the benefits of using email over other forms of communication like text messages or phone calls? 5. What steps do you follow to make sure your email is clear and professional before sending it?
Mission 2. Read and Verify
Read the procedure text carefully and analyze each step. Then, check the statement list and mark ✓ for correct statements and ✘ for incorrect ones based on the text.
How to Create an Interesting Presentation
In today’s digital age, presentations have become a vital part of communication, both in professional and educational settings. Whether you're preparing for a business meeting, pitching an idea, or delivering a school project, the ability to create an engaging and visually appealing presentation is essential. There are various tools available to help you create stunning presentations, with Microsoft PowerPoint, Google Slides, and Canva being among the most popular options. These platforms allow users to organize their ideas clearly, incorporate multimedia, and design eye-catching slides that keep audiences engaged. Each tool offers unique features suited to different preferences, whether you prefer offline software, cloud-based platforms, or user-friendly design tools. No matter which one you choose, mastering these tools can elevate your presentation skills and help you communicate your ideas more effectively. Steps to Create a Presentation Using Microsoft PowerPoint: 1. Open Microsoft PowerPoint: Launch Microsoft PowerPoint on your computer. If you don’t have it installed, you may need to purchase a subscription or use a free trial. 2. Choose a Template: Once PowerPoint opens, you’ll be prompted to choose a template. Pick a design that fits the theme of your presentation or start from a blank slide. 3. Add Slides: To add a new slide, go to the Home tab and click on New Slide. You can choose from different layouts such as Title and Content, Blank, or Two Content. 4. Insert Content: Add text, images, charts, or diagrams to your slides. Keep text minimal and focus on key points to keep your audience’s attention. 5. Apply Transitions and Animations: Enhance your presentation with transitions between slides and animations for text and objects. These can be found under the Transitions and Animations tabs. 6. Save and Practice: After finalizing your slides, save your presentation and practice presenting it to ensure smooth delivery. Steps to Create a Presentation Using Google Slides: 1. Open Google Slides: Open your internet browser and go to Google Slides (slides.google.com). Sign in with your Google account or create one if you don’t have it yet. 2. Select a Template: Choose a template from the gallery or start with a blank presentation. 3. Add New Slides: Click the + button or choose Slide > New Slide to add new slides. Google Slides will offer various layouts for different types of content. 4. Add Content: Enter your content into the slides. You can insert text, images, charts, and links using the Insert menu. 5. Collaborate in Real-Time: Google Slides allows multiple users to work on the same presentation simultaneously. You can easily share the presentation with collaborators by clicking the Share button. 6. Present and Save: Once you’re satisfied with the slides, click on the Present button to start your presentation. Google Slides automatically saves your work in Google Drive. Steps to Create a Presentation Using Canva: 1. Open Canva: Go to www.canva.com and sign in or create a free account. 2. Search for "Presentation": Type "presentation" into the search bar, and choose from hundreds of customizable templates. 3. Customize Your Design: Add your content by clicking on the elements of the template. You can insert text, images, icons, and even upload your own media to personalize the slides. 4. Add Pages: To add more slides, simply click the + icon at the bottom of the page. Canva automatically applies a consistent design across your slides, but you can change the layout for each slide as needed. 5. Download or Share: Once your design is complete, you can download your presentation as a PDF, JPEG, or PowerPoint file, or directly share it via a link. Statement checker: Mark ✓ for correct statements and ✘ for incorrect ones based on the text.
| Statement | True or False |
|---|---|
A procedure text is a type of text that provides clear and specific instructions on how to perform a task or complete a process. The main purpose of a procedure text is to guide the reader through a series of actions or steps to achieve a particular goal. Procedure texts are commonly found in manuals, recipes, user guides, and instructional websites. Structure of a Procedure Text: Title: This tells the reader the task or activity the procedure will help them with (e.g., How to Change a Tire). Goal/Purpose: A clear explanation of what the text is guiding the reader to achieve (e.g., To fix a flat tire). Materials/Ingredients (Optional): If necessary, this section lists the items or materials needed to perform the task (e.g., Tools needed: jack, spare tire, lug wrench). Steps/Instructions: A series of steps that must be followed in order. These should be presented in a clear, ordered list. Conclusion (Optional): A brief sentence or paragraph that summarizes the task, especially if it includes a result, such as "Your tire is now replaced and ready for use." Language Feature: Imperative Verbs: directly instruct the reader on what to do. These verbs are in the form of commands and often begin the steps. Examples of imperative verbs include turn, click, cut, mix, and press. Clear and Concise Language: Since the purpose of a procedure text is to provide clear instructions, the language used should be direct, simple, and easy to understand. Avoiding unnecessary jargon or overly complicated descriptions is important to ensure the reader can easily follow the steps. Use of Technical or Specific Vocabulary: technical verbs or specific terminology related to the task. For example, in a recipe, terms like whisk, simmer, or sift may be used. In a manual, terms like plug, configure, or install may appear.
Mission 3. Structuring Steps
Read carefully to the steps mentioned by Max’s friend in the dialogue. Your task is to transform it into a well-structured procedure text. Organize the steps clearly, using proper sequencing and formatting to ensure they are easy to follow. Max: "Hey, I’m sorry I’m late to the Zoom meeting. I got caught up with something! Can you fill me in on what I missed?" Lily: "No problem, Max! We just started, so you’re not too late. But hey, while you’re here, do you want to know how to make a sandwich? I can walk you through it quickly!" Max: "Hmm, that sounds great! I’m a bit hungry, actually. How do I make a sandwich?" Lily: "Okay, here’s how: First, grab two slices of bread. If you want to toast it, you can put them in the toaster. Next, spread some butter or mayonnaise on one side of each slice of bread. Then, add a slice of cheese to the bottom slice of bread. After that, place a few slices of deli meat on top of the cheese—turkey or ham works great! If you like veggies, add some lettuce and tomato slices on top of the deli meat. Finally, put the second slice of bread on top to close the sandwich. You can cut it in half if you like. Serve and enjoy your delicious sandwich!" Max: "Perfect! I think I got it. Thanks, Lily! I’ll make one after the meeting." Now, turn the steps that Lily provided into a procedure text. Remember to use imperative verbs (e.g., grab, spread, place) and include any technical verbs related to the process.
First Email Sent in 1971: The first electronic mail was sent by Ray Tomlinson in 1971. He sent a test message to himself over the ARPANET system, the precursor to the modern Internet. Queen Elizabeth II Used Email in 1976: In 1976, Queen Elizabeth II became one of the first heads of state to send an email using the ARPANET system from the Royal Signals and Radar Establishment in England. Over 2.6 Million Emails Sent Every Second: Approximately 2.7 million emails are sent every second, totaling over 200 billion emails daily worldwide. Email's Environmental Impact: Sending an email has an environmental cost, with estimates suggesting that each email contributes to carbon emissions. For example, sending one less email per day per UK adult could save over 16,400 tonnes of carbon annually. Email Addiction Comparable to Drugs: Research from the University of Sheffield indicates that checking and responding to emails can trigger the release of dopamine, the same chemical response associated with addictive behaviors.
Mission 4. Put the Steps in Order!
Below are mixed-up steps for setting up a new email account. Your task is to arrange them in the correct order to create a logical procedure. Once you have numbered the steps correctly, rewrite them in a clear, numbered list.
| Correct order | Steps |
|---|---|
Mission 5. Writing a Clear Procedure
Choose one of the three topics below that you are most familiar with or interested in, then write a clear and concise procedure text explaining how to complete the task. Ensure your instructions are easy to follow and use imperative verbs (e.g., cut, open, click) to give direct and precise steps. Topics to Choose From: 1. How to Create a Social Media Account (e.g., Instagram, Facebook, or Twitter) Think about the steps involved in signing up for a new account, choosing a username, and setting up your profile. Include all the essential steps and tools needed. 2. How to Install a Mobile App on Your Smartphone Provide clear instructions on how to search for, download, and install a mobile app. Mention the steps on both iOS (Apple) and Android devices. 3. How to Make a Video Call Using Zoom or Google Meet Detail the steps needed to set up and join a video call using Zoom or Google Meet. Include steps like creating an account, scheduling a meeting, and inviting participants.
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